Notarization, certification, Apostille & consular legalization
Make your corporate and personal documents legally recognised anywhere in the world. We handle the full chain — notary, certification, Apostille and embassy legalization — accurately and on time.
Documents that travel across borders
Cross-border business runs on documents — certificates of incorporation, board resolutions, powers of attorney, passports and more. But a document valid in one country is often not automatically accepted in another. It must first be authenticated through notarization, certification and, depending on the destination, an Apostille or full consular legalization.
Nominarium manages this end to end. We arrange notarization by a Hong Kong notary public, obtain certification, secure the Apostille under the Hague Convention, and coordinate consular legalization at the relevant embassy where the destination country is not a Hague member.
The result is a clean, correctly authenticated document set that will be accepted by foreign registries, banks, courts and counterparties — without costly delays or rejections.
Why it matters
The Nominarium advantage
Notarization
Certification of signatures and copies by a Hong Kong notary public.
Apostille
Single-step authentication for use in the 120+ countries of the Hague Apostille Convention.
Consular legalization
Full embassy legalization for destinations outside the Hague framework.
Certified copies
True-copy certification of corporate and personal documents for official use.
Fast turnaround
We manage the queue and courier logistics to keep timelines tight.
Zero-rejection focus
Meticulous handling so your documents are accepted first time, every time.
What’s included
- Notarization by a Hong Kong notary public
- Certified true copies of corporate & personal documents
- High Court / relevant-authority certification
- Apostille under the Hague Convention
- Consular / embassy legalization where required
- Secure courier delivery of authenticated originals
Fees depend on the document count, the authentication chain and the destination country. Send us your list and we’ll return a clear, itemised quote and timeline.
How it works
- 1
Assess requirements
Tell us the documents and the destination country; we map the exact authentication chain needed.
- 2
Notarize & certify
We arrange notarization and certification of your documents in Hong Kong.
- 3
Apostille or legalize
We obtain the Apostille, or coordinate consular legalization at the relevant embassy.
- 4
Deliver originals
Authenticated originals are couriered securely to wherever you need them.
Good to know
Frequently asked questions
What is the difference between an Apostille and consular legalization?
An Apostille is a single certificate accepted by all member countries of the Hague Convention. If the destination country is not a member, the document instead requires consular legalization at that country’s embassy or consulate.
Which documents can you legalize?
Both corporate documents (certificates of incorporation, resolutions, powers of attorney, good-standing certificates) and personal documents (passports, degrees, declarations) can be authenticated.
How long does it take?
Notarization and Apostille are usually quick; consular legalization depends on the specific embassy’s processing times. We provide an estimated timeline once we see your document list and destination.
Do you handle documents from outside Hong Kong?
We specialise in Hong Kong-issued and Hong Kong-notarized documents. For documents originating elsewhere, we can advise on the correct route.